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What's New WITH Esker IN AP Automation?

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JUNE 2016
RELEASE NOTE
Oracle E-Business Suite gets smarter with Esker’s Accounts Payable automation solution

Plugging Oracle E-Business Suite Financial Management into Esker’s Accounts Payable automation solution makes vendor invoice processing a breeze. With paper and manual handling removed from the equation, companies can dramatically improve their workflow efficiency and staff productivity.

Esker’s solution is built on standard Oracle E-Business Suite objects and communication methods, providing customers with a safe, seamless integration and offering IT departments the peace of mind they require during rollouts of new technologies. Companies can be up and running in just a few weeks and benefit from AP automation sooner rather than later.


APRIL 2016
RELEASE NOTE
Automated Accounts Payable Processing with Oracle® JD Edwards™ EnterpriseOne ERP Solution

Esker's Accounts Payable (AP) automation solution seamlessly integrates with Oracle’s JD Edwards EnterpriseOne software, enabling companies using its financial applications to easily switch to paperless invoice processing, and achieve greater efficiency and productivity across every phase of vendor invoicing.

The solution relies on standard JD Edwards EnterpriseOne communication methods and objects, and thanks to quick solution setup and implementation, customers are fully operational in just a few days.

Purchase order (PO) and non-PO invoice processing

Esker provides the tools needed to easily orchestrate PO or non-PO invoice verification and payment approvals. Thanks to Optical Character Recognition (OCR) and intelligent capture technology, all necessary information is automatically extracted from incoming invoices, removing the need for AP specialists to manually enter data into JD Edwards EnterpriseOne. Invoices are automatically matched with the corresponding PO and good receipts, speeding up processing time while preventing costly errors such as duplicate payments.

AP workflow outside JD Edwards EnterpriseOne

Scanned or electronic invoices automatically follow a predefined workflow to ensure that the right review and approval process takes place for each individual invoice (e.g., according to amount, cost center, company code, etc.). Esker’s Accounts Payable solution workflow delivers better business continuity, 24/7 access to invoices, non-JD Edwards EnterpriseOne user approval capability, easier training and greater user acceptance.

Safely and securely archive invoices

All changes and user interactions are recorded and kept with the original invoice image, providing valuable insight in the event of an audit. Everything is accessible from the Attachment tab of the JD Edwards EnterpriseOne invoice screen.

Mobile invoice approval

Esker’s mobile invoice approval application, Esker Anywhere, equips managers with on-the-go accessibility to review and approve supplier invoices — anytime, anywhere. The app, available for Apple and Android devices, accelerates the invoicing process and improves efficiency.

Payment and invoice status follow-up

Suppliers can conveniently access invoice and payment status directly from the online portal 24/7/365 — freeing up AP staff from answering invoice status calls.


MARCH 2016
RELEASE NOTE
Support for new Microsoft Dynamics™ NAV 2016 ERP Solution

Seamlessly integrated with Microsoft (MS) Dynamics NAV, Esker’s Accounts Payable (AP) automation solution is now available for MS Dynamics NAV 2016 Financial Application as well as for the two previous versions of the ERP application.

Thanks to quick solution setup and implementation, the solution is fully operational in just a few days. MS Dynamics NAV customers can leverage the value they invested in their ERP while taking advantages of specific features, including:

  • Automatic supplier and invoice data synchronization helps leverage MS Dynamics NAV data to support full AP process automation.
  • Purchase order (PO) and non-PO invoice posting are automated and fully auditable.
  • AP workflow outside of MS Dynamics NAV delivers better business continuity, 24/7/365 access, non-MS Dynamics NAV user approval capability, easier training and greater user acceptance.
  • Mobile invoice approval application brings improved efficiency and on-the-road invoice accessibility for managers.
  • Invoice archive link in MS Dynamics NAV enables users to conveniently access the original invoice image and processing data directly from the ERP invoice record.
  • Invoice posting error management so that if an error occurs when the invoice is pushed to MS Dynamics NAV, the information is made available to the user in Esker’s solution and the issue can be handled immediately.
  • Payment status and information are automatically updated and available in the Esker solution.

FEBRUARY 2016
RELEASE NOTE
New interface branding feature helps increase user adoption

Accounts Payable customers on the Esker on Demand platform now have the ability to customize their interface with their company logo and colors to match their company’s corporate identity. Employees will better identify with a familiar look, resulting in increased adoption rates. The personalized branded interface facilitates companies’ automation initiatives and new IT tool implementations by making solution users feel more at home.

Additionally, for vendors connecting to the portal, a familiar corporate identity will help them immediately recognize their partner.

The customized branding functionality is available to administrators at no additional cost via a simple online configuration on the Esker on Demand account.

Leverage standard exceptions handling workflows

Accounts Payable customers on the Esker on Demand platform now have the ability to take immediate advantage of pre-configured exceptions handling workflows to resolve quantity or pricing discrepancies as quickly as possible. Should they need to add steps or different execution filters, they can easily edit or set up new workflows using the workflow designer.


OCTOBER 2015
RELEASE NOTE
New Esker Anywhere mobile application: approve invoices and requisitions on the road.

Esker’s new mobile application, Esker Anywhere, enables managers to access and approve both vendor invoices and purchase requisitions on-the-go. Packed with new features, as well as a fresh new look and feel, Esker Anywhere delivers enhanced usability and a more engaging user experience. Esker’s previously released mobile invoice application, Esker Document Manager, is still available to AP on-premises customers.

 

New invoice coding templates accelerate non-PO invoice processing.

Esker’s Accounts Payable solution now features coding templates to help AP staff expedite non-PO invoice processing. While verifying invoices, AP specialists can conveniently save current coding as a template, which can be used to process future invoices. The use of the coding template removes the need for users to manually split an invoice across several GLs and/or cost centers, saving valuable processing time.

Easy to set up workflow using the new graphical user interface.

Esker has significantly improved the workflow engine that the Accounts Payable solution relies on to automate invoice dispatch, approvals and exceptions handling. Solution administrators now have direct access to maintain standard rules and create new ones using the workflow designer. Selecting rules execution criteria is done via drop down lists and check boxes.

Auto-learning: a new painless way to increase recognition rates.

Auto-learning technology, now embedded in Esker’s Accounts Payable solution, learns from user changes and corrections to better find relevant information from the original document. Operating in the background, this learning recognition technology removes the burden that would otherwise be put on users and enables them to concentrate on invoice verification without having to learn about the technology.


SEPTEMBER 2015
RELEASE NOTE
Paperless AP Processing with Microsoft Dynamics™ NAV ERP Solution.

Esker's Accounts Payable (AP) automation solution seamlessly integrates with Microsoft (MS) Dynamics NAV, enabling companies using NAV financial applications to remove the burden created by paper-based invoice processing. The solution relies on standard MS Dynamics NAV objects, and thanks to quick solution setup and implementation, customers are fully operational in just a few days.

Rapid data capture

Scanned or electronic invoices are captured as soon as they arrive, eliminating any delay from the time an invoice arrives to when it is entered and visible to the AP team.

Automatic invoice conversion into actionable data

Thanks to OCR and intelligent data capture technology, all necessary information is automatically extracted from invoices, removing the need for AP specialists to manually enter data into MS Dynamics NAV. Purchase invoices are automatically matched with the corresponding purchase orders and good receipts, accelerating invoice processing.

Compliant and secure review process

Scanned or electronic invoices automatically follow a workflow so that the right review and approval processes take place for each individual invoice (e.g., according to amount, cost center, company code, etc.). All changes and user interactions are recorded and kept with the original invoice image, providing valuable insight in the event of an audit. Everything is accessible from the Attachment tab of MS Dynamics NAV invoice screen.

Mobile reach

Managers can review and approve invoices when out of the office thanks to the mobile invoice approval application. With on-the-road accessibility, payments can be approved anytime and from anywhere, speeding up the invoice process and improving efficiency.

Payment and invoice status follow-up

Suppliers can conveniently access invoice and payment status directly from the online portal 24/7, freeing up AP staff from answering invoice status calls.


MAY 2015
RELEASE NOTE
New easy-to-use supplier portal.
Beyond invoice automation: managing supplier relations.

Esker's Accounts Payable automation solution now includes a supplier portal — providing a self-service access point for suppliers, which helps buying companies significantly reduce overhead created by invoice and payment status calls.

Onboarding suppliers.

Onboarding suppliers is a no-brainer. Once an invoice is processed, a “new post” notification is automatically sent to the supplier inviting them to connect to the portal where they can follow their invoice status (e.g., received, approved, paid, etc.) and submit new ones.

Payment and invoice status follow-up.

The simple and easy-to-use interface helps maximize supplier adoption, resulting in reduced AP costs for buyers. Suppliers have direct access to:

  • Invoice status
  • Payment status
  • Payment details

Real-time supplier-buyer communication.

Both parties can conveniently exchange information in real time and chat directly via the portal. The invoice process is accelerated and communications are available for reference when needed.

Invoice submission via the supplier portal.

Suppliers can speed up the payment process by submitting invoices via the upload feature available with the portal. The invoice is then automatically added to the buyer’s processing queue.


OCTOBER 2014
RELEASE NOTE
Not just a pretty face. A totally new and enhanced user experience.
New interface combines a fresh look and feel with enhanced usability.

AP process users can enjoy a new interface featuring an updated look and feel, designed to create a more engaging user experience. The colors, buttons and layout have all been revamped so that essential information is easier to find, easier to use, and more pleasing to the eye.

The right information to the right person, right away.

The solution home page features dashboards tailored to the role of the users. AP specialists, approvers, and managers can effortlessly access the right information when needed. They can easily follow their key performance indicators, and because it is packaged with the application, it removes any potential IT headaches. Users are free to add or remove indicators and metrics at their convenience.

Fast and easy search. Finding invoices has never been easier.

The search bar is more easily accessible to ensure users can quickly find the correct invoice when needed. The interface changes make the search more intuitive and the search engine has been updated to provide more efficient and more rapidly displayed results.

Home and away, invoice approval always within reach.

Approving invoices from a mobile device has been enhanced! The application conveniently stores login and password information so users can easily access their list of invoices to approve — even also at future connections. If the application is hidden in a folder somewhere, the notifications ensure that the user is always aware of invoices left to approve. The application also displays line item details, so that approvers can verify coding while approving payments.


APRIL 2014
RELEASE NOTE
One Solution to Automate the Entire Buying Process

Esker announces the launch of its new on-demand Purchasing solution which, along with its Accounts Payable solution, automates the entire purchase-to-pay cycle — from purchase requisition to vendor invoice payment authorization. The solution completes Esker’s software suite to address the full spectrum of business document processes.

With Esker’s Purchasing solution, companies can automate all stages of the buying process:

Purchasing automation:
  • Purchase requisition is created in electronic format
  • Purchase requisition is automatically entered in an approval workflow
  • Once purchase requisition is approved, the order is placed
  • Product reception is entered into the application
Vendor invoice automation:
  • Vendor invoice is received
  • Invoice data is verified
  • Three-way matching (invoice and corresponding purchase order) takes place
  • Discrepancies are managed
  • Invoice data is integrated into ERP system
  • Vendor invoice payment is authorized

 


APRIL 2014
RELEASE NOTE
Esker’s mobile invoice approval application expands to Android users

Esker’s mobile invoice approval app, which delivers faster invoice processing, improved efficiency and on-the-road accessibility for managers who need to review and approve supplier invoices, is now available on Android platforms (in addition to Apple mobile devices).

 


OCTOBER 2013
RELEASE NOTE
Mobile invoice approval application enhancements

Esker's mobile AP automation application supports iOS7 and is available for both Esker on Demand and Esker DeliveryWare customers who need to review and approve supplier invoices on the road.

 


APRIL 2013
RELEASE NOTE
Approving invoices from an iPad or iPhone

Designed for employees responsible for approving vendor invoices prior to payment, this new application delivers faster invoice processing and improved efficiency on payment approvals.

The fast and intuitive interface enables Esker customers to:
  • View the list of vendor invoices awaiting approval, or those on hold,
  • View invoice images as they were received by the accounting department,
  • Instantly access key invoice data (e.g., supplier name and total amount), as well as any comments from previous approvers,
  • Approve, put on hold or return an invoice to the previous approver with the option of adding a comment at each step.

Available for both Esker on Demand and Esker DeliveryWare customers, the Esker application supports iOS7 and is optimized for the following Apple mobile devices: iPhone 3GS, iPhone 4, iPhone 4S, iPhone 5; iPod touch 4th Generation, iPod touch 5th Generation, iPad 2, iPad with Retina display, and iPad mini.

 


OCTOBER 2012
RELEASE NOTE
New functionalities for Accounts Payable Automation with Esker DeliveryWare 6.0

New features for vendor invoice automation have been introduced in the latest version of Esker DeliveryWare (6.0). These new functionalities deliver the necessary tools to enhanced vendor invoice process management for on-premise customers.

New functionalities include:

  • A new report showing invoices that were received, but not yet entered into the accounting books - simplifying closing and accrual activities.
  • The ability to identify attached documents to ensure they are kept with the invoice. Since OCR is not required, it is skipped, and any unnecessary use of processing resources is eliminated.
  • Additional document management capabilities to improve how invoices are allocated to queues based on unique exceptions (e.g., documents requiring rescanning due to poor invoice quality, invoices for goods not yet received, etc.).
  • The ability to expand the workflow triggers in order to manage complex organizational and cross company workflows.
  • Updated OCR engine for improved document capture accuracy.
  • A new workflow engine supporting complex invoice validation workflow scenarios.
  • A duplicate invoice check tool to prevent double invoice booking and payment.
  • New out-of-the-box invoice processing scenarios to accelerate AP on-premise solution deployment.





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