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E-INVOICE COMPLIANCE


Many countries have specific e-invoicing rules and requirements that businesses and their customers must follow for the purpose of invoice auditing. In the event of a tax audit, a company must be able to validate the integrity and authenticity of an invoice (i.e., prove it is real and unchanged).


With many governments and large corporations adopting e-invoicing, some even mandating it, businesses must send e-invoices if they want to get paid. They must also understand the importance of tax regulations and the significant financial penalties that can result from non-compliance.

Esker has the solution and controls in place to remove a companyís compliance risk and provide e-invoice legitimacy. E-invoices can be generated in all types of formats (e.g., PDF, XML, EDIFACT, ANSI, UBL, etc.) and communicate with platforms from other service providers and public administrations. With Esker, e-invoices are processed in compliance with all international regulations (e.g., e-signatures, EDI, sales order matching, tracking and reporting capabilities for BCAT, e-archiving, etc.).

 



100% compliant with all e-invoicing requirements

Achieving global compliance is essential to a successful e-invoicing initiative. With a variety of process approaches to promote e-invoice legality, Esker can support whatever technology method a company may choose to apply:

 

Compliance via
e-signatures

Through its partnership with TrustWeaver, Esker applies the appropriate e-signatures, time stamps and verifications in over 50 countries.

Compliance via
BCAT

Eskerís audit trail and reporting capabilities keep track of all customer orders, from receipt and posting, to dispatch and electronic archiving.

Compliance via
EDI

Esker provides data formatting in the appropriate format, secured exchange via any communication transport (e.g., AS2, VPN, SFTP, etc.) and interoperability with any platforms.



E-invoicing to public administrations in Europe

 

The EU Directive on e-invoicing and public procurement [2014/55/EU] gives countries the possibility to implement local legislation requiring vendors to send e-invoices to public administrations (PA). The EU's goal is to make e-invoicing the predominant invoicing method in Europe by 2020.

 

Every country has its own specifications in terms of e-invoicing formats, required fields and platforms to which e-invoices must be sent. In this evolving context, business can rely on Eskerís expertise to help them deliver their e-invoices in compliance with all requirements.

Esker is capable of processing the different formats used throughout Europe (e.g., FacturaE in Spain, Fattura-PA in Italy, etc.), as well as communicating with its public administrationís platforms (e.g., FACe, SDI, Chorus, Billexco, Peppol, etc.) to send e-invoices and provide full visibility on invoice statuses.

 



E-invoice archiving

Regulatory compliance extends beyond the processing of invoices to also include the storing of invoices. All e-invoices must be archived electronically ó both vendor and customer invoices ó in separate and secure locations. All documents requested by an auditor must be verifiable until the end of the mandatory archiving period and must be made available as quickly as possible.

Fully compliant with the EU Directive and regulatory frameworks like the Sarbanes-Oxley Act, Eskerís electronic archiving solution provides confidentiality, control and accessibility to all invoices via a secured infrastructure and web portal. Invoices can easily be identified thanks to a powerful multi-criteria search engine. Secure login, group level restrictions and identity administration provide controlled access.



 

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